Willow Tree Removal at the Gazebo and Request for Homeowners to Return their Proxy Ballot

Subject:  Willow Tree Removal at the Gazebo and Request for Homeowners to Return their Proxy Ballot

Two of the willow trees at the gazebo will be removed September 10th.  I can assure you that none of the board members want to cut the beautiful trees, but they are diseased and near the end of their life.  The trees that will be cut have dead branches that will fall at some point in time and could injure someone standing under the trees.

The board hired an arborist from Old Town Tree to assess the trees and provide us options on saving the trees.  His assessment is that we can remove the dead limbs, but the trees are diseased, dying and will eventually have to be removed.  He estimated that they will have a maximum life span of an additional three to five years.

Willow trees are fast growing trees but the life span for willow trees is typically 10 to 15 years.  In addition, there is a disease in the area that is killing willow trees.

The board contacted three tree services to get quotes for trimming the trees and removing the trees.  The cost to trim the trees is approximately 75 percent of the cost to remove the trees.  The board has determined that the best course of action is to remove the diseased trees at the gazebo.

We will replant trees at the lake that have a longer life span that willow trees.

Proxy Ballot

In the near future you will receive a letter notifying homeowners of the annual HoA meeting that will be held at the Fellowship Hall of HAVEN BAPTIST CHURCH, 1840 Slaughter Road, Madison, AL, 35758 on Sunday, September 27, 2020 at 2:00 PM.  This letter will contain a proxy ballot that is printed on yellow paper for you to vote to approve the Proposed 2020 – 2021 Potter’s Mill Budget and to Elect a Director.

The board of directors ask that you PLEASE take the time to return the proxy ballot.

If we do not have a quorum (at least 50% of HoA members) participating in the September 27 meeting (either by attending the meeting to vote or simply by returning the proxy ballot to vote), the meeting will be suspended and another HoA meeting will be held on Sunday, October 18.  In accordance with the covenants, the HoA members that participate in the follow-on meeting will constitute a quorum.  During this COVID time the board would like to avoid having to hold a second meeting.

If you have questions about the annual HoA meeting or the willow trees please email your questions to Potter’s Mill pottersmillhoa@gmail.com or use the “Contact US” form on the Potter’s Mill HoA website https://pottersmillhoa.org/.

Reminder FY 2020 – 2021 HoA Dues are due by October 1, 2020:

As a reminder, you were previously notified in a separate letter, the annual HoA dues will increase from the current $120 to $144 annually and are due by October 1, 2020.  Late fees will be assessed after October 1, 2020.

Warm Regards,

Your 2020 Board of Directors

“Volunteers trying to make a difference”